11 Tips from a Pro Wedding Planner

Posted by on Jan 18, 2016 | 0 comments

IMG_4429Planning a wedding is expensive. You want everything to go perfectly, and you want your guests to have a great time. Here is a list of tips from a seasoned wedding planning pro to help you during the process.

1. When selecting your wedding date, think of your guests. Planning your wedding on a holiday weekend might seem like a great idea, but your guests might think the date was inconvenient.

2. Hire professional vendors. Keep your friends and family as guests at your wedding, not as your vendors.

3. Don’t use your ceremony chairs for your reception or spend money to hire people to move the chairs, just rent a second set of chairs. You don’t want your reception to start late because the chairs have not been set up in time.

4. Try to avoid a cash bar at your wedding. If your funds are limited, offer a signature drink, champagne or prosecco for toasts, and wine and beer for the reception. Your guests should not have to pay for anything (including bar tips) at your wedding.

5. When creating your seating chart, it is important to try to sit guests with people they know or have something in common with if at all possible.

6. Limit the number of toasts to a maximum of three or four. Ask that toasts be no longer than three minutes. Wedding toasts are a special part of your wedding, but too many toasts that seem to never end will quickly bore your guests.

7. Find a videographer you can afford and book one. Once your wedding is over, you will have the memories and the photos, but there isn’t anything to replace a video of the entire event, you saying your wedding vows, your first dance, etc. The wedding will go by quickly, and you will be able to relive it all over again with a wedding video and see things you may have missed on your wedding day.

8. Make an effort to say hello to each of your guests and thank them for coming to your wedding. People have traveled far and spent a lot of money to attend your wedding; they deserve a personal hello and thank-you from the bride and groom. Just don’t get held up with one guest for too long so that you have time to greet everyone.

9. Hire a professional for your hair and makeup. If there is one day in your life to do this, it is on your wedding day. Don’t forget to include a trial run to make sure you get the look you want.

10. Make sure you hire enough staff. For example, if your caterer or wedding planner suggests hiring two servers per 10 guests, then hire two servers. You need enough staff to serve food and drinks, as well as handle clearing the tables, making sure glasses are full, etc. If you want your wedding to run smoothly, then make sure you hire enough staff to help make that possible.

11. Hire a wedding planner. Okay, I may be biased on this, but trust me, not hiring at least a Day of/Month of Coordinator is a bad idea. A wedding planner will work with you and your vendors very closely to design a detailed time line from beginning to end. They will be on-site for the entire day to make sure everything you planned for your wedding will go off without a hitch. Word to the wise: do not hire anyone who offers to be there only on the day of the wedding. A true Day of/Month of Coordinator needs to be involved months before the wedding so that they can be useful on your wedding day. Anyone who just shows up on the wedding day will have no idea what is going on. Also, don’t confuse a venue coordinator with a wedding planner, but that’s a topic for another blog post.

The success of your wedding depends largely on whom you decide to hire as your vendors and keeping in mind your guests to ensure everyone has a great time. If you have questions or need help planning your South Florida wedding, contact Kathy.

Photo by Ben Rosett

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